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Introduction
British fencing has requested that the Elite Epee Team run some British Ranking Circuit Events following the success of the Elite Epee Junior Series and the Men’s & Women’s Series Events.
Entries / Entry Lists
Under 14, Cadet & Junior British Ranking Circuit events are required to be entered using the Sport80 system – https://www.bf.sport80.com/events
Event Formats
To comply with British Fencing Rules for BRC ‘B’ Events – For 2024/25 season events, these will be 2 rounds of poules with no elimination, followed by direct elimination.
Finances
The Elite Epee Events are known for running some of the best events in the country. As such entry fees are not as low as some Open events, however we do try to keep our entry fees lower/similar to comparably run events. The entry fee has risen over the last few years, which takes into account increasing costs for Hall Hire, van hire, referees, fuel etc and allows the events to keep to the high quality of refereeing/hardware for the events going forward.
For 2023 onwards we plan to be able to pay all referees and organizers approximately £80 for a full day helping to cover expenses etc in attending. Some specialist positions may receive a higher amount.
Withdrawals/Refunds – As we encourage fencers to enter the senior Open events as early as possible, we will offer fencers refunds of their entry fees if they do need to withdraw from the event. However to receive a refund the request to withdraw must occur at least 3 weeks prior to the event in question as otherwise staffing and other costs would have been planned with certain entry numbers and the event risks its financial viability. Refunds will be subject to a £12.00 administration fee.
Data retention, Publishing of Entry lists and Results online
By entering these competitions you agree for entry lists, results, photographs and videos to be published on our facebook page, website and linked results page (British Fencing etc) and that data (including contact data) can be held by the event organisers to assist in future competition arrangements (including contacting you to inform you of future events).
Photography
The organizers will be arranging for some photography/videoing to occur during the event within the fencing hall. If you do have any issues with your child being included in these photos please contact the organizer prior to the event. Individuals may video/take photographs during the event (no flashes please) and, as events are run in public spaces, it is impossible to ensure videos/photographs will not be shared on social media. Please see the British Fencing privacy/photography policy for full details.
If the event organiser/welfare officer (or authorised representative of the event organiser/welfare
officer) suspects inappropriate photography or filming, the officer/organiser should exercise his/her
powers under the conditions to request the person to leave the venue and to surrender any film
and/or delete any images relating to the event. Any person present at an event who has any concerns
about any images being taken, by any person, should bring them to the attention of the competition
organiser or other designated person.
Use of data/images & video
You may provide us with personal data as part of applying for or participating in events or activities.
This may include, but is not limited to, additional contact information, medical information, emergency contact information and images (photographic or video).
Where these activities or events are open to non-members:
- We may additionally collect your name, date of birth, gender, email address, address, contact telephone numbers,
Occasionally, we take photos or videos of fencing activities. We may use these images in commercial materials that we produce, in displays and on our website. We may also make video or webcam recordings for monitoring, evaluation, training and educational purposes.
We also send images to the news media, or our activities/events/competitions may be visited by the media who will take their own photographs or film footage (for example, of a visiting dignitary or other high profile event). People will often appear in these images. The news media may use the images in printed publications (including local or national newspapers), on televised news programmes or on their website. They then store them in their archive. They may also syndicate the photos to other media for possible use, either in printed publications, on websites, or both. When we submit photographs and information to the media, we have no control on when, where, if or how they will be used.
If you do not want us to use your image or your child’s image, please let us know.
Personal data may also collected in the event that you are involved in any accidents or disciplinary or safeguarding incidents and any subsequent investigation arising from these.
For more information or if you have any questions, please email eliteepeeevents@hotmail.co.uk or call Chris on 07887 522714.